The Association Constitution
Constitution of the Royal Air Force Halton Apprentices 103rd Entry Association.
January 2012 Issue 6.
The Royal Air Force Halton Apprentices 103rd Entry Association was formed on the 16th June 1990 at Royal Air Force Halton when former Halton Apprentices of 103rd Entry held a reunion to commemorate the 25th anniversary of leaving No 1 School of Technical Training, Royal Air Force Halton near Aylesbury in the county of Buckinghamshire. The formation of the Association followed a number of requests by members of the 103rd Entry in order that old acquaintances could be maintained. At the first General Meeting of Members held on 16th June 1990, a Constitution was presented and formally adopted.
- The Association. The Royal Air Force Halton Apprentices 103rd Entry Association.
- The Entry. All Royal Air Force Aircraft Apprentices who underwent their training or part of their training at Royal Air Force Halton in the 103rd
The formal name of the Association shall be ‘The Royal Air Force Halton Apprentices 103rd Entry Association‘ to be known as the ‘103rd Entry Association‘. If the Committee of the Association is of the opinion that a change is required to the formal name of the Association a motion to this effect is to be communicated to all Association members and, if no objections to the contrary are received, the Association is to be re-named one month thereafter. If objections are received which cannot be resolved, the motion is to be submitted to an Extraordinary General Meeting convened for that purpose. The name shall appear on all documents issued for or on behalf of the Association.
- The Management of the Association is vested in the Committee of the Association which comprises members of the Association. The Committee will have a Chairman, Deputy Chairman, Secretary and Treasurer (all appointed by the Committee itself) and up to six ordinary Committee Members. The Committee will be in place for a period of 3 years after which the Committee will seek replacement members at that point and every 3 years thereafter. Retiring Committee Members will be eligible for re-appointment. The Committee may offer certain exceptional membership status as defined below. The Committee will also be Trustees of the Association General Fund.
- To promote the Royal Air Force and the Entry by
(a) maintaining contact between members of the Entry, fostering mutual friendship, and providing for social gatherings for them; and
(b) fostering esprit-de-corps and comradeship to preserve their traditions.
- In furtherance of the foregoing Objectives, but not further or otherwise, the Association through its Committee shall have the following powers
(a) to take all necessary action for publicising information and disseminating the same concerning the history and traditions of the Entry
(b) to receive any gifts or property whether subject to any trusts or otherwise.
(c) to receive contributions by way of subscriptions, donations or otherwise and to raise funds for the said Objectives, provided that the Association shall not undertake any permanent or regular trading activities in raising funds thereof.
(d) to borrow or raise money for the purposes of the Association on such terms and subject to compliance with Section 38 of the Charities Act 2011, subject to such conditions as may be imposed from time to time and on such security as may be thought fit.
(e) to accumulate the funds of the Association on such terms and for such periods as may be deemed appropriate.
(f) to do all such things as shall further the Objectives hereof.
Membership of the Association is open to all members of the 103rd Entry, Royal Air Force Halton. At the Committee’s discretion Honorary Life Appointments, Honorary Membership, Overseas Life Membership, and Friendship of the Association may be granted. Overseas Life Membership will be restricted to those members of the Entry residing permanently overseas. Honorary Members, Overseas Life Members and Friends of the Association are not permitted to be members of the Committee, nor to have voting rights.
- The Committee is to cause proper books of account to be kept with respect to the following:
(a) all monies received and expended by the Committee, and the matters in respect of which the receipt and expenditure takes place.
(b) all sales and purchases of goods by the Committee.
(c) the assets and liabilities of the Committee.
- The Committee may appoint auditors at any time to regulate their duties.
Amendment of Constitution
- This Constitution may be amended at any time by the Committee provided that the proposed changes are communicated to all Association members and, if no objections to the contrary are received, the amendments will take effect one month thereafter. If objections are received which cannot be resolved, the proposed changes to the Constitution are to be submitted to an Extraordinary General Meeting convened for that purpose. No amendment shall be made at any time so as to cause the Association to disband.
- If the Committee is of the opinion that reduction of Membership or any other reason makes it impracticable for the Association to remain in being, a motion to this effect is to be communicated to all Association members and, if no objections to the contrary are received, the Association is to be wound up three months thereafter. If objections are received which cannot be resolved, the motion is to be submitted to an Extraordinary General Meeting convened for that purpose.
- On winding up the Association the balance of Association funds, after payment of all outstanding accounts, is to be transferred to the Royal Air Force Halton Apprentices Association or, should the Royal Air Force Halton Apprentices Association not exist at the time of winding-up the 103rd Entry Association, to the Royal Air Force Benevolent Fund.
Schedule A – Finance
A1. Subscriptions may be levied annually in such sums as the Committee may decide from time to time. Sums thus raised will be held in a fund to be known as the General Fund. Donations may be accepted for specific projects funds or the General Fund. Trading items such as ties, badges, memorabilia, etc, may be purchased and resold for profit, such trading being authorised by and controlled by the Committee and such trading profit will become part of the General Fund.
A2. The Association may make money available for the Objectives hereof and may apply the same in such ways as the Committee may decide.
A3. The General Fund is to be invested in an interest bearing account approved by the Committee as Trustees of the General Fund. Such investment shall be restricted to Banks registered under the Banking Acts as amended or any re-enactment thereof, or Building Societies. Interest so earned will be directed as the Committee may decide, but an obligation is placed on the Committee hereby that the purchasing power of the General Fund when eroded by inflation is to have first call on the interest and thereafter it may be used for the Objectives of the Association.
A4. The Financial year of the Association is to run from 1st April to 31st March of the succeeding year.
Schedule B – Support Activities
B1. The Association will maintain contact with and provide support for the No 1 School of Technical Training and the Royal Air Force Halton Apprentices Association.
B2. The Association will distribute periodic newsletters to Members with Association business and news.
Schedule C – Meetings
C1. The Association is to conduct its business through orderly meetings of the following types:
(a) Committee Meetings.
(b) Extraordinary General Meetings.
C2. Committee Meetings are to take place not less than twice a year and are to be called by the Secretary giving not less than 21 days notice. The agenda and conduct of the Meetings are at the discretion of the Committee.
C3. An Extraordinary General Meeting may be called by the Committee or by petition from 10 members. A notice of such a Meeting together with the agenda is to be sent by the Secretary to all Association members giving 21 days notice of the Meeting.
Schedule D – Quorum
D1. A quorum for a Committee Meeting is to comprise not less than 4 Committee Members.
D2. A quorum for an Extraordinary General Meeting is to comprise not less than 4 Committee Members and not less than 4 ordinary members.
Schedule E – Voting
E1. In all voting a simple majority is to suffice. In the event that it is needed the Chairman of a meeting (who may or may not be the Chairman of the Committee of the Association) will have a casting vote.
Constitution of the Royal Air Force Halton Apprentices 103rd Entry Association
Issue 1: November 1990
Issue 2: October 1995
Issue 3: February 2007
Issue 4: August 2007
Issue 5: June 2009
Issue 6: January 2012 (This issue)